Accurate Transcription Services automates the patient documentation process of administering medical dictation,
transcription documents, and EMR/EHR integration. Our HIPAA-compliant web-based application is
used by the solo practitioner, physician group, outpatient surgery center or other medical/insurance facilities
to organize, automate, streamline and manage their day-to-day transcription workflow. By easily mapping and documenting
the current internal workflow process, Accurate Transcription Services provides a fully functional and customized
workflow solution (see below).
All completed transcriptions are readily accessible 24/7 to authorized users with just a click of the mouse.
In addition, users have the ability to edit, auto-fax, electronically sign, and print transcriptions (see below).
With this versatile functionality, unlimited access and easy-to-use features, users can rest assured that all
transcribed documents are readily accessible and easily located.
MEDICAL FACILITY WORKFLOW
Most transcription solutions end when a dictation is returned as a transcribed document. With our web-based system, medical facilities can track and monitor the journey of the document from receipt of the transcribed document to delivery in the paper or electronic medical record. Medical facilities design and create a document workflow that best suits their needs using folders that can be named per the medical facilities discretion.
Dictation Folder: Clinician dictations are sent via hand-held digital recorder, PDA, or PC or telephone dictation to a folder designated for dictation files. By default, this folder is named "Dictation." Within this folder, authorized users can view dictation details (clinician, document type, date received, etc.) and play dictation audio files.
Review1 or Review2 Folder: Once a dictation has been transcribed, it is delivered back to the medical facility. Medical facilities have the option of routing transcriptions to review folders before a document proceeds to clinician authentication. One folder can be used for documents that require clarification of content or demographic information (e.g. "To Be Reviewed"). Another folder can contain documents for use by coding personnel (e.g. "To Be Coded"). These folders are an optional feature activated when setting up transcription workflow.
Preliminary Folder: Once pre-authentication is finished, the transcribed document can be placed automatically in the authentication folder if the medical facility desires. Authorized users view transcriptions in this folder (named "Preliminary" by default) and complete the document by applying an electronic signature.
Final 1 or Final 2 Folder: Once the transcribed document has been through the pre-authentication and authentication processes, the document will automatically be placed in a post-authentication folder. These folders hold transcriptions that are to be printed and filed in the paper medical record, printed and mailed to referring clinician transcriptions, or await a host of other actions.
Repository (Search All) Folder: Once the entire workflow process is complete, all transcriptions are placed in a folder named "Repository (Search All)" by default. All transcriptions are available for use anytime in the future, 24/7, for as long as the user is an active client of Accurate Transcription Services.
Auto-fax and fax on demand: Medical facilities can save time and money with the auto-fax and fax on demand function. Transcriptions are either faxed automatically based upon predetermined criteria or faxed with the click of a mouse.
Accurate Transcription Services can also save you time and money by providing you with the following advantages thereby reducing your administrative and overhead requirements while streamlining your business processes.
YOU WON'T NEED TO:
Purchase dictation/transcription equipment.
Use limited office space for an in-house transcriptionist.
Schedule, interview or pay a temporary worker.
Wonder who will do the work when someone is out sick or a last minute report is due.
Ask when the work will be done.
Worry about the security and confidentiality of patient information (PHI).
AND, OF COURSE, YOU DON'T NEED TO:
Pay health insurance benefits.
Pay Social Security taxes.
Pay workers' compensation.
Pay for vacation, holiday and sick days.
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